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Minutes of the Meeting of the Board of Trustees of the Tate Gallery held on Thursday 14 July 2005 at 9.30 am in the Board Room at Tate Britain

Trustees present
Paul Myners (Chair), Helen Alexander, Victoria Barnsley, Patricia Lankester, Chris Ofili, Julian Opie, Fiona Rae, Jon Snow, John Studzinksi
Staff present
Sir Nicholas Serota (Director), Alex Beard (Deputy Director), Jan Debbaut (Director, Tate Collection), Dr Stephen Deuchar (Director, Tate Britain), Will Gompertz (Director, Communications), Richard Fairbrother (minutes) (Head of Policy and Planning and Secretary to the Board of Trustees), Andrea Nixon (Head of Development), Vicente Todoli (Director, Tate Modern), Sian Williams (Director of Finance and Operations)

1 Apologies for Absence
Apologies were received from Melanie Clore, Sir Howard Davies and Jennifer Latto.

2 Minutes of the Meeting of the Board of Trustees of the Tate Gallery held on Wednesday 18 May 2005
The minutes were approved as a true record and signed by Paul Myners.

3 Conflict of Interest Declarations
There were no declarations.

4 Matters Arising
There were none.

5 Director's Report
5.1 Tate Modern Sponsorship Trustees noted the report on the negotiation of the Tate Modern sponsorship agreement. The proposed agreement was now acceptable to Tate and could be signed shortly. The Trustees approved and commended Andrea Nixon and her team for their efforts.
5.2 Event for Major Benefactors: June 2006 Trustees noted the report on this issue, and that the proposal must now be postponed at least until 2008. Trustees agreed that planning should proceed. There would be further opportunities to review the proposal at subsequent meetings.
5.3 Update on Planning Round 2006 Trustees noted the report.
5.4 Trustees Extranet Trustees noted the report.
5.5 Trustee Appointment Trustees noted the report.
5.6 Annual Dinner with National Gallery Trustees Trustees noted the report.
5.7 2006/2007 Board Dates Trustees noted the dates of 2006 and 2007 Board meetings.
5.8 Tate Finance Report Trustees noted the report.
5.9 Security Update - Tabled Item
Trustees noted the tabled report, including that security measures would be carefully and regularly reviewed in light of advice from Government in coming weeks.
5.10 Tate Publishing The Trustees noted with pleasure the Director's report on the success of the book published to accompany A Picture of Britain.

6 Main Business Items
6.1 Update on Completing Tate Modern and Presentation of Completing Tate Modern Plans by Herzog & de Meuron Harry Gugger and Michael Casey joined the meeting and explained the latest developments in the Completing Tate Modern design process. The plan would be presented to the Commission for Architecture and the Built Environment on 27 July 2005. The design freeze was scheduled for mid September 2005. This design would be the basis of the Environmental Impact Assessment. The planning application would now seek planning permission for possible building works not covered under the current budget but which may be affordable in the future. The architects would continue to work with Tate curators and consult with Artist Trustees on the design of the display areas. The Chairman led a general discussion about the impact of the 2012 Olympics. Trustees noted that the Director had met with representatives of around 20 cultural groups on the South Bank and discussed ideas for contributions to the Olympics year. Discussions would continue.

7 Request to Waive Requirement for In-situ Terrorism Cover
The report was noted and the Trustees agreed to the waiver, subject to further discussion with the National Gallery in London and the National Gallery of Art in Washington. The Chairman brought forward Agenda Items 10-17.

8 Annual Financial Statements
(agenda item 10) The contents of the statement were noted.

9 Acquisitions for Noting
(agenda item 11) Trustees noted the acquisitions.

10 Acquisitions for Decision
(agenda item 12) The Trustees approved the proposed acquisition.

11 Two Minutes Silence
At 12 noon, the Trustees observed a period of two minutes silence in memory of the victims of the terrorist bombings in London on 7 July 2005.

12 Designation of Turner Insurance Proceeds
(agenda item 13) The meeting noted the report.

13 Appointment to the Tate Modern Council
(agenda item
14) The meeting approved the appointment of Dakis Joannou to the Tate Modern Council for a term of three years.

14 Register of Interests 1 April 2004 - 31 March 2005
(agenda item 16) The meeting noted John Studzinski's register of interests.

15 Approval of Statutory Accounts
The Director of Finance and Operations advised that the Statutory Accounts were complete and awaited final approval from HM Treasury. Trustees authorised the Chairman to sign the accounts once the Treasury approval was received.

16 Investment Report and Policy
The meeting noted the report and approved the revised investment policy. The meeting then considered the remaining agenda items.

17 Tate Liverpool Business Plan
The Director of Tate Liverpool, Christoph Grunenberg, joined the meeting and explained the key points of the Tate Liverpool business plan. Trustees noted the gallery's goal of maximising the longer term impact of Liverpool's year as European Capital of Culture in 2008. Trustees agreed that the plan was coherent and commended Mr Grunenberg and his team for their work.

18 Collecting Contemporary Art in East Asia and South East Asia
Trustees noted the report on developing a Tate strategy to collect contemporary art from China and South East Asia. Changes since the drafting of the report were noted. Trustees agreed the recommendations in the report.

19 Forward Business Agenda - September/November
Trustees noted the forward business agenda.

20 Any Other Business
Trustees noted the list of forthcoming business. 21 Date of Next Meeting Trustees noted that the next meeting would be held on 21 September 2005.


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